Companies are facing financial, health and geopolitical crises and instability that require greater agility from the procurement function. In a constantly changing environment, how can this function become—and remain—a strategic partner within your organisation? This strategic thinking covers several dimensions: organisation, business processes, information system, change management, and business cases.
Strategic Guidelines for Transforming Procurement and the Procurement Information System
Althéa supports you in defining a clear vision and concrete objectives.
- What challenges must the procurement function address?
Identifying priorities is essential to guide transformation efforts. - Which levers should be activated first?
- Organisation: should you opt for shared service centres or local teams? Should employees be specialists or generalists?
- Processes: should processes be harmonised or adapted to local specificities, especially in an international context? How can digitalisation be integrated effectively?
- Tools: which solutions should you choose among S2C, P2P, ERP? How can you ensure information system interoperability, particularly in terms of data management?
- Technology: do you need an integrated architecture, “best-of-domain” or “best of breed”? What is the role of AI, RPA and Machine Learning in a Procurement IS?
- How can you compare your practices and performance with those of my competitors?
This assessment is crucial to position your organisation in the market. - How can you ensure effective digitalisation and an adaptable Procurement IS?
An agile system is essential to adapt to change without disruption. - How can you prioritise changes for fast and secure delivery?
Effective prioritisation facilitates implementation and the achievement of expected benefits.
Optimise your procurement with an efficient master plan!
We support you every step of the way.
The Procurement/Procurement IS master plan is an essential tool for defining the scope of your transformation, maximising growth drivers and mitigating obstacles. It helps to:
- Scope the Approach: understand the context, meet decision-makers, map the challenges and mobilise stakeholders to initiate the work
- Assess the current state: map current practices, assess costs, identify strengths and optimisation levers
- Define Transformation Scenarios: leverage market best practices, analyse possible scenarios, and produce SWOT analyses and business cases
- Build a coherent Procurement IS architecture: ensure data-centric interoperability between the different components of the IS
- Support decision-making: select the target scenario and detail the project’s operational and financial roadmap
For more information on transforming your Procurement function and Procurement IS, contact Althéa. Together, let us build a clear, structured roadmap for your organisation.
Key Figures
Master Plans
completed each year for our clients
of scoping assignments carried out
help identify projects with a fast, positive ROI
of transformation projects
include an international dimension
Our references
For a subsidiary of one of the French leaders in waste treatment and recovery
40,000 employees | €8.9B in revenue
As part of a company reorganisation, the Procurement department decided to rely on Althéa to define, model and implement this new organisation. Althéa therefore delivered:
- The collection and analysis of the existing organisation and processes
- The identification of organisational optimisation areas and the impacts on current processes
- The modelling of the new organisation and target processes
- The identification of impacts related to the implementation of this new organisation
- People impacts
- IS impacts
- The definition of a roadmap and change management recommendations to be implemented
- Support to the group in implementation of this new organisation in the P2P tool
Assignment duration: 6 months
Team: 1 manager and 1 senior consultant
For one of the largest associations promoting the professional integration and job retention of people with disabilities in companies
500 employees
As part of an overall project to transform the association’s practices, and due to the obsolescence of the existing procurement/finance IS, Althéa was selected to support the analysis and optimisation of the existing procurement/finance processes. Althéa therefore delivered:
- An understanding of the association’s existing procurement/finance processes
- The identification of optimisation areas for existing processes
- The definition of optimised target processes
- A gap analysis between the current state and the target to measure the required implementation and change management effort
Assignment duration: 2 months
Team: 1 senior manager, 1 manager and 1 senior consultant
Challenges
Design an Agile Roadmap
In order to remain adaptable in a changing environment and also implement a quick-wins strategy to make the transformation tangible and visible quickly.
Build a Collaborative Transformation Plan
Supported by all stakeholders, helping to ensure buy-in and to anticipate, secure and de-risk change support.
Put Value Analysis at the Core
Driven by placing transformation at the heart of the approach and ensuring it is managed over time.
Contacts
Your frequently asked questions about procurement transformation
What ROI can be expected from a procurement transformation?
The evolution of the procurement function generates significant added value, with 90% of transformation projects delivering a positive ROI when engagements are well executed. This performance is explained by a strategic approach combining process optimisation and procurement digitalisation. The information system plays a crucial role in this value creation, notably through the integration of procurement, sourcing and ERP solutions that improve the quality of supplier relationships.
What are the key steps in a successful procurement transformation?
A successful transformation starts with an in-depth assessment, including analysis of the company’s business model and mapping of needs. This initial phase involves engaging key players (CFO, buyers) and mobilising internal and external stakeholders. Assessing current maturity helps identify improvement opportunities through a detailed analysis of processes and spend.
The second phase focuses on implementing the transformation. It begins with establishing a structured roadmap based on industry best practices. Change management and the communication plan support the digitalisation of processes to ensure adoption of the new tools. The transformation aims to optimise the procurement department’s capabilities while fostering innovation and creating sustainable value.
Which performance indicators KPIs should be tracked during a procurement transformation?
In terms of KPIs, performance is assessed by tracking cost-reduction objectives and the increase in value generated by the procurement function.
From a qualitative standpoint, a successful transformation is assessed through the expertise developed, process harmonisation, and adaptation to local requirements in an international context. The ability to foster innovation, improve team performance and develop sustainable supplier relationships is at the heart of the success indicators.
The level of adoption of digital solutions and supply chain optimisation are also key markers of the success of the transformation project.
