Simplify the management of your employees’ medical examinations and ensure regulatory compliance with Althéa, your occupational health expert.
Outsourcing medical examinations enables companies to entrust the management of this complex process to a specialized external provider, allowing them to focus on their core business and benefit from numerous advantages. With Althéa, optimize your social and tax charges!
Time and Expertise Savings
Althéa manages the entire medical examination process, from appointment scheduling to results collection and post-visit follow-up actions.
This frees your internal HR teams to focus on higher value-added tasks.
Enhanced Regulatory Compliance
Althéa ensures that all medical examinations are conducted in compliance with current regulations. You avoid the risks of penalties and fines.
Improved Monitoring and Prevention
Althéa implements individualized medical examination monitoring and provides detailed reports on your employees’ health. This enables you to identify occupational risks and implement targeted prevention measures.
Outsource the management of your medical examinations!
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Cost optimization
Outsourcing medical examinations often reduces the costs associated with managing this process. You benefit from transparent pricing tailored to your needs.
Guaranteed Quality of Service
Althéa is committed to providing you with high-quality service, with short turnaround times and dedicated contacts. You benefit from recognized expertise in occupational health.
By choosing Althéa for outsourcing your medical examinations, you opt for a simple, effective solution that complies with regulations. Contact us today for a free audit of your medical examination needs.
Althéa, your partner for simplified and efficient medical examination management!
Key Figures
medical examinations per year
medical examination monitoring for our clients
dedicated managers
A team dedicated to our clients
medical examination centers
Knowledge of the medical examination center network in France
For an industrial company
10,000 employees
A large company seeking to optimize the management of its medical examinations and comply with current regulations chose to entrust Althéa with the outsourcing of this complex process. The company faced several challenges.
- Lack of time and internal expertise: managing medical examinations represented a significant workload for HR teams, who lacked the resources and expertise necessary to ensure optimal monitoring.
- Regulatory complexity: regulations regarding medical examinations are evolving and complex, making it difficult for the company to stay current and ensure compliance.
- Concern for employee health and well-being: the company wanted to implement an effective medical examination process to protect employee health and promote workplace well-being.
Services Provided
Althéa implemented a comprehensive outsourcing solution for the company’s medical examination management, including the following services:
- Planning and organizing medical examinations: Althéa manages appointment scheduling with approved physicians, taking into account employee constraints and practitioner availability.
- Visit monitoring and results collection: Althéa ensures individual medical examination monitoring, collects results from physicians, and integrates them into a computerized medical file.
- Results analysis and recommendations: Althéa analyzes medical examination results and provides personalized recommendations to the company to improve employee health and safety.
- Administrative and regulatory management: Althéa handles all administrative procedures related to medical examinations, ensuring compliance with current regulations.
Results: Optimized Management and Enhanced Compliance
Outsourcing medical examinations to Althéa enabled the company to benefit from numerous advantages.
- Time and expertise savings: the company’s HR teams were able to free themselves from a significant workload and focus on higher value-added tasks.
- Enhanced regulatory compliance: Althéa’s expertise enabled the company to fully comply with medical examination regulations, avoiding any risk of penalties.
- Improved employee health and well-being: individualized medical examination monitoring and Althéa’s recommendations contributed to improving employee health and well-being, reducing health-related absences.
In conclusion, outsourcing medical examinations to Althéa enabled this large company to optimize the management of this complex process, comply with current regulations, and improve employee health and well-being.
Challenges
Reduce Processing Costs
Ensure that medical examinations are conducted in compliance with legal and contractual obligations, which secures companies and helps them avoid the risk of penalties.
Business Expertise and Required Workflows
Provide recognized expertise in occupational health and in-depth knowledge of current regulations.
Quality of Service
Commit to short turnaround times and provide dedicated contacts to identify risks and implement targeted actions.
Everything You Need to Know About Medical Examination Outsourcing
How is the transition to outsourced medical examination management organized in practice?
The transition to outsourcing requires a structured and coordinated approach between the company and the occupational health service provider such as Althéa. The first step consists of conducting a comprehensive audit of the existing situation: status of medical monitoring, frequency of examinations, and identification of employees subject to enhanced individual monitoring.
A transition plan is then developed, defining working conditions and implementation procedures. This plan includes the secure transfer of medical files, configuration of monitoring tools, and HR team training. Particular attention is paid to specific cases such as workers with disabilities or those exposed to particular occupational risks.
Please note: Communication with employees and the Works Council is essential to raise awareness about changes in medical examination organization. At Althéa, we implement our system progressively, ensuring service continuity during the transition period, particularly for pre-employment examinations, return-to-work visits, and periodic examinations.
Medical examination management: how is the relationship with occupational health services organized?
Collaboration with occupational prevention and health services (SPST) is organized in compliance with the regulatory framework. At Althéa, we coordinate exchanges between the employer, occupational physicians, and health professionals involved in employee monitoring.
This coordination enables better management of complex situations, particularly in cases of workplace accidents or occupational diseases. The system also facilitates communication between the treating physician and the social security medical advisor when necessary, particularly in cases of professional disengagement.
The objective is to ensure effective medical surveillance while optimizing the organization of medical visits and examinations. This coordinated approach contributes to improving occupational risk prevention, worker health, and safety in their work environment.
How should employees be informed?
Communication with employees regarding medical examination management requires a structured and transparent approach. Here is how to organize this communication effectively:
Preparation Phase
It is essential to develop a comprehensive communication plan that explains changes in the medical monitoring process. This plan must highlight the benefits for employee health and quality of work life. Communication documents must clearly detail the new procedures for each type of medical examination: pre-employment visit, periodic visit, pre-return visit, or fitness-for-work medical examination.
Which Communication Channels to Target?
Information can be disseminated through various means:
- Information meetings by department
- Detailed service notes
- Company intranet
- Personalized emails
- Postings in workplaces
- Etc.
The employer must ensure that each employee understands the new process, particularly for special cases such as sick leave, night work hours, or at-risk positions requiring enhanced medical monitoring.
Best Practices for Communicating About Medical Examination Management
Although each company decides on its own which messages to convey, here are some key elements we recommend addressing:
- The role of the external prevention service
- Employee rights regarding occupational health
- Practical procedures for making appointments
- Management of monitoring certificates
- Procedures in case of work stoppage or unfitness
- Maintaining medical file confidentiality
Particular attention must be paid to employees in specific situations (exposure to occupational risks, hyperbaric work, etc.) to raise their awareness of additional measures concerning them.
Please note: It is important to establish a system for collecting employee questions and concerns. This allows for system optimization and provides appropriate responses to questions regarding, for example, appointment scheduling or mandatory medical examinations in the workplace.
