Managing Social Security Daily Allowances (IJSS) under subrogation can be a real challenge for employers. Accurate monitoring and sound management are essential to ensure that the amounts advanced are properly reimbursed. Here are five practical tips to optimise this process and ensure effective recovery of IJSS.
Context: reminder of the IJSS subrogation principle
Subrogation allows an employer to continue paying an employee’s salary during sick leave while receiving the IJSS directly from Social Security. This mechanism guarantees a stable income for the employee and simplifies the allowance payment process. For more information on subrogation, you can consult this news article from Assurance Maladie, which details the key points of this scheme.
Our tips for effective management of subrogated IJSS
1/ Take stock: identify outstanding and recoverable IJSS
For effective management, it is essential to take stock of IJSS. This involves checking which allowances have been paid and which remain to be recovered. Regular checks help identify inconsistencies and ensure accurate monitoring. Using payroll tools that include IJSS tracking makes this task easier and ensures data compliance.
2/ Act quickly and with follow-up
Managing IJSS requires sustained, dedicated attention. Allocating specific resources to this task can pay off, as IJSS management is time-consuming and must not be relegated to the background. Automated processes and regular follow-up are essential to ensure recovery of amounts due within the required timeframes. The Net-entreprises website offers solutions to facilitate the management and monitoring of declarations.
3/ Be vigilant about the limitation period
Employers must take into account the limitation period, which is 24 months, plus one quarter after the end of the sick leave. If this deadline is exceeded, the employer risks losing the right to reimbursement of IJSS. Rigorous administrative follow-up is therefore essential to avoid missing these critical deadlines.
4/ Understand how CPAM operates and its process
The procedures of the Primary Health Insurance Funds (CPAM) may differ by region, sometimes leading to discrepancies or reimbursement delays. Understanding how CPAM operates and anticipating these variations makes it possible to adjust the follow-up process and minimise delays. To better understand the process, you can explore our page dedicated to IJSS recovery at Althéa.
5/ Anticipate and communicate best practices to employees
Employees must be informed of the steps to follow to report sick leave, in particular by promptly sending the sick leave form to their employer. Regular reminders and explanatory materials simplify this procedure and help avoid declaration delays.
Entrust IJSS management to experts
What are the benefits of outsourcing IJSS?
Outsourcing IJSS management can offer many advantages. It helps reduce the workload of internal teams, optimise the recovery process, and ensure compliance with procedures. By working with specialised providers such as Althéa, companies benefit from in-depth expertise and tailored solutions to maximise the IJSS recovery rate. To find out more about our services, see our offer page on IJSS recovery.
In what situation should you manage recovery of historical IJSS?
If a company notices delays or unrecovered amounts over several periods, it is essential to conduct an audit of IJSS history to identify irregularities. Support from an expert helps regularise the situation and recover the allowances due.
In what situation should you manage IJSS recovery on an ongoing (“run”) basis?
For companies looking to continuously optimise the management of their IJSS, setting up ongoing (“run”) management is ideal. This ensures regular monitoring and proactive intervention on new requests, thereby improving the company’s cash flow and avoiding losses linked to administrative errors.
1. High absenteeism rate: Companies in construction or healthcare where sick leave is frequent, requiring regular IJSS monitoring to maintain stable cash flow.
2. Large multi-site companies: Need to centralise IJSS monitoring to harmonise practices across sites.
3. High turnover: it is essential to act quickly in the event of significant turnover to obtain missing employee documents as soon as possible
4. Complex payroll: Sectors with various types of contracts (part-time, temporary) where ongoing monitoring ensures alignment of payments.
5. Recent audit: Following an audit revealing weaknesses, ongoing management corrects and prevents errors.
6. Internal reorganisations: During mergers or restructurings, run management ensures continuity and efficiency of recoveries.
